 "Calgary Renovation Show")
WELCOME TO THE 2024 CALGARY RENOVATION SHOW EXHIBITOR KIT
THE EXHIBITOR KIT WILL BE FULLY UPDATED 6-8 WEEKS BEFORE THE SHOW
ATTENTION EXHIBITORS:
There are to be no vehicles allowed on the show floor for show hours without permission from show management.
No children are allowed on the show floor during move in or move out as it is considered a construction zone during these times.
GENERAL INFORMATION
SHOW FACILITY
Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
SHOW OFFICE
Room 101 - located outside Halls D and E
**Marketplace Events team is ONLY at this location during the week of the Show: Wednesday, January 10 - Monday, January 15, 2024
SHIPPING & RECEIVING
Ensure these things are on your packages Label:
Shipper Name and Cell:
Event Name:
Event Date(s):
Event Venue Name:
Event Manager Name:
Exhibitor Name (if applicable):
Box of (number) of (total shipment):
Click here for complete details
EXHIBITOR BADGES
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below) with no
form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Exhibitor Help Desk during or before the show to receive their badge.
Please note that badges do not display exhibitor or company names on them but there is space for your business card.
| 100 square feet | = | 6 free badges |
| 200 square feet | = | 8 free badges |
| 300 square feet | = | 10 free badges |
| 400 square feet | = | 12 free badges |
If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Order Form before January 5, 2024 and we will have them ready for you at check in.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as
you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc.
BOOTH AWARDS & TIPS!
Each year, the Calgary Renovation Show awards five exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.
| Nailed it! | Regardless of size, this booth has just overall nailed it at the show and leading up to! |
| Best Large Space | This award goes out to the best booth that is 400 square feet or larger. |
| Best Medium Space | This award goes out to the best booth that is 200 - 399 square feet. |
| Best Small Space | This award goes out to the best booth that is 100 - 199 square feet. |
| Social Savvy | This award goes out to the exhibitor who is active in promoting the show and their involvement in the show. |
Things we look for:
• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc
• Full floor covering (no subfloor, concrete or terracover exposed) and quality of floor covering
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality –
taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design
BOOTH GUIDELINES
Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:
- Booth Design Guidelines
- Calgary Stampede Safety Guidelines
- Calgary Fire Department Indoor Special Event Requirements
- City of Calgary Open Flame Permit
- Sheds, Canopies, Temporary Structures - Calgary Fire Department
- Natural Gas Rules and Regulations
- Alberta Health Services Special Events and Trade Shows Vendor Info Package
**Please note that the Calgary Fire Department requires all materials (sheds, canopies, tents, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films.”
CUSTOMS INFORMATION & FORMS
Customs & Transportation Services Order Form
Canada Customs Invoice
GES Decorator Services
2023 CRS GES Order Forms - coming soon!
2023 GES ONLINE Ordering - coming soon!
Deadline for GES discount: TBD
Services Available:
- Booth Cleaning
- Furnishings (tables, chairs, etc.)
- Carpet & Under Padding
- Specialty Furnishings
- GEM Exhibits and Accessories (Booths)
- Signs and Graphics
- Plants
- Installation & Dismantling Labour
- In-Booth Forklift Service
ELECTRICAL | PLUMBING | INTERNET
Calgary Stampede Event Services
2023 Calgary Stampede Online Ordering - coming soon!
Deadline for Stampede discount: TBD
Services Available:
- Signage Hanging
- Electrical
- Ceiling Lighting
- Floor Lighting
- Plumbing
- Telecommunications
- Internet and Computer Rentals
- Pre-purchased Exhibitor Parking Passes
- Water Hookups
- Holding Tank Rental
Other Calgary Stampede Information:
- Park Map - Find Your Way Through Stampede Park
- Food and Beverage Sampling Permit Form - Food & Non-Alcoholic
ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online exhibitor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com. Need help with your listing? Read the FAQs.
Learn more about the benefits of creating your enhanced listing.
Go from basic to ENHANCED!
REQUIRED READING & FORMS
Forms to Return
| Form | Details | Due |
| Safety Regulations Consent Form | Please read the Workplace Health & Safety Bulletin prior to completion of the form. | January 5, 2024 |
| Certificate of Insurance | Liability insurance is required to participate in our shows. | January 5, 2024 |
| Contest Request | Any company wishing to hold a prize give-away or contest of any kind at the Show, must complete and submit this form for approval. | January 5, 2024 |
| Extra Badge Order Form | Require additional Badges or Tickets? Complete this form and submit it to Shannon | January 5, 2024 |
Required Reading
| Form | Details | Due |
| Rules and Regulations | Important Rules, Regulations & FAQ's for the show, services and venue. | n/a |
| Exhibitor Listing | Have you completed enhancing your online company listing? Your Online listing is what Consumers will see about your company before attending the show. Please reach out to Jen Kropf if you do not have your unique link. | ASAP |
| Booth Design Guidelines | Information about the different styles and sizes of booths and their set up. | n/a |
Other Important Reading:
Official SHOW HOTEL - Calgary Marriott Hotels
When booking direct, please ask for the "2024 Calgary Renovation Show" rate or Book Online HERE!
Reservation deadline is Dec 19, 2023
Calgary Marriott Downtown
110 9th Avenue S.E.
Calgary, AB T2G 5A6
SHOW INSURANCE
Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to Shannon Novak to keep on file before Jan 5, 2024.
Certificate of Insurance Form
We also require that we are on your policy as additional insured:
Marketplace Events LLC
PO Box 70060 Rimrock Plaza PO
Toronto, ON M3J 0H3
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Need Temporary Exhibitor Insurance??
EXHIBITOR MOVE-IN AND MOVE-OUT
Move In Hours: A Voyage Control Booking Email will be sent approximately 4 weeks before the show.
As a reminder, you must set up a profile through Voyage Control and make a booking based on your provided code. Check your email for more information. If you cannot find it please contact your sales rep for details.
Move-In Schedule: Check here for the dates that you will be able to book on Voyage Control.
No children are permitted on the show floor during move in and move out as it is considered a construction zone during these times.
Move-Out Hours:
Sunday, January 14, 2024 6:05PM - 10PM
Monday, January 15,
2024 8AM - 12PM
PARKING
Pre-purchase your parking pass through Calgary Stampede Services.
Please see above to the Calgary Stampede online ordering for parking pass purchase.
Stampede Park Parking Map
Exhibitor parking is currently in any of the gray paid lots, with the construction going on at the grounds this may change. Updates will be posted here.
FOOD SAMPLING
Both forms will need to be completed if you are sampling food or drink within your booth. Please fax or email your completed forms to: concessions@calgarystampede.com and email a copy to shannonno@mpeshows.com
SOCIAL MEDIA
#LetsGetSocial
Share your show pics or your home reno projects with us.
Hashtags: #YYCHomeShow #CalgaryHomeShow #CRS24
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event for 2024 - coming soon!
Click Here for the Social Media Marketing Kit
TRAFFIC DRIVERS
Everything from guest tickets and banner installation, to show guide advertising.
Web Button:
Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will email you 10 free tickets to the show.
- Right click on button (below) and save
- Load image onto your website
- Hyperlink the image links to our Ticket website: https://calgaryrenovationeshow.mpetickets.com/
- Email Shannon Novak with a link to your website to verify the web button has been added
Web Button - coming soon!
Request a Promo Code: Offer your Social media followers a discounted price on tickets by letting them know your promo code. This will save your followers $4 per ticket. Email Shannon Novak for more information.
Exclusive Advertising Opportunities:
Get a 15% Discount on your Advertising with NextHome. Click here for details.
SCAM WARNING
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant.
CLICK HERE for more information.