 "CRS")
2025 information will be posted closer to event dates
WELCOME TO THE 2025 CALGARY RENOVATION SHOW EXHIBITOR KIT
THE EXHIBITOR KIT WILL BE FULLY UPDATED 6-8 WEEKS BEFORE THE SHOW
ATTENTION EXHIBITORS:
There are to be no vehicles allowed on the show floor for show hours without permission from show management.
No children are allowed on the show floor during move in or move out as it is considered a construction zone during these times.
GENERAL INFORMATION
2025 SHOW HOURS
| Show Days: | Show Hours | Exhibitor Access: |
| Friday, January 10, 2025 | 12:00 pm - 8:00 pm *New Closing Hours | 8 AM |
| Saturday, January 11, 2025 | 10:00 am - 8:00 pm *New Closing Hours | 9 AM |
| Sunday, January 12, 2025 | 10:00 am - 6:00 pm | 9 AM |
Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with the exception to opening day with your exhibitor badge.
SHOW FACILITY
Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
SHOW OFFICE
Flex Room F - located outside Hall F
**Marketplace Events team is ONLY at this location during the week of the Show: Wednesday, January 8 - Monday, January 13, 2025.
SHOW FLOOR PLAN
2025 Calgary Renovation Show Floor Plan
EXHIBITOR BADGES
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below) with no
form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Exhibitor Help Desk during or before the show to receive their badge.
Please note that badges do not display exhibitor or company names on them but there is space for your business card.
| 100 square feet | = | 6 free badges |
| 200 square feet | = | 8 free badges |
| 300 square feet | = | 10 free badges |
| 400 square feet | = | 12 free badges |
If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Order Form before January 3, 2025 and we will have them ready for you at check in.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as
you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc.
BOOTH GUIDELINES
Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:
- Booth Design Guidelines
- Calgary Stampede Safety Guidelines
- Calgary Fire Department Indoor Special Event Requirements
- City of Calgary Open Flame Permit
- Sheds, Canopies, Temporary Structures - Calgary Fire Department
- Natural Gas Rules and Regulations
- Alberta Health Services Special Events and Trade Shows Vendor Info Package
**Please note that the Calgary Fire Department requires all materials (sheds, canopies, tents, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films.”
BOOTH AWARDS & TIPS!
Each year, the Calgary Fall Home Show awards six exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.
| Best In Show | Regardless of size, this booth displays the most unique display and design of any other in the show. |
| Best Large Space | This award goes out to the best booth that is 400 square feet or larger. |
| Best Medium Space | This award goes out to the best booth that is 200 - 399 square feet. |
| Best Small Space | This award goes out to the best booth that is 100 - 199 square feet. |
| Rookie of the Year | This award goes out to the exhibitor who is new to the show and built an award-worthy booth. |
Things we look for:
ELECTRICAL | PLUMBING | INTERNET
Calgary Stampede Event Services
2025 Calgary Stampede Online Ordering - COMING SOON!
Deadline for Stampede discount:
Services Available:
- Signage Hanging
- Electrical
- Ceiling Lighting
- Floor Lighting
- Plumbing
- Telecommunications
- Internet and Computer Rentals
- Pre-purchased Exhibitor Parking Passes
- Water Hookups
- Holding Tank Rental
Other Calgary Stampede Information:
- Park Map - Find Your Way Through Stampede Park
Booth Bites Program
DECORATOR SERVICES
Decorator Order Form - Coming Soon!
*Deadline for Early Bird Pricing: Coming Soon!
Services Available:
- Furnishings (tables, chairs, etc.)
- Carpet & Under Padding
- Specialty Furnishings
- Exhibits and Accessories (Booths)
- Signs and Graphics
- Plants
- Installation & Dismantling Labour
- In-Booth Forklift Service
- AV Equipment/Services
TRANSPORTATION & CUSTOMS FORMS
Customs & Transportation Services Order Form
Canada Customs Invoice
Canadian Border Services Event Letter of Recognition
SHIPPING & RECEIVING
Ensure all of these items are on your label for EACH package:
Shipper Name and Cell:
Event Name:
Event Date(s):
Event Venue Name:
Event Manager Name:
Exhibitor Name (if applicable):
Box of (number) of (total shipment):
Click here for complete details.
ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online exhibitor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com.
Need help with your listing? Read the FAQs.
Learn more about the benefits of creating your enhanced listing.
Go from basic to ENHANCED!
Introducing the QR Code!
A new way to accelerate leads generated onsite at the show. A floor decal with a unique QR Code will be placed in front of your booth.
Learn More...
REQUIRED READING & FORMS
Forms to Return
| Form | Details | Due |
| Safety Regulations Consent Form | Please read the Workplace Health & Safety Bulletin prior to completion of the form. | January 5, 2024 |
| Certificate of Insurance | Liability insurance is required to participate in our shows. | January 5, 2024 |
| Contest Request Form | Any company wishing to hold a prize give-away or contest of any kind at the Show, must complete and submit this form for approval. | January 5, 2024 |
| Extra Badge Order Form | Require additional Badges or Tickets? Complete this form and submit it to Shannon | January 5, 2024 |
Required Reading
| Form | Details | Due |
| Rules and Regulations | Important Rules, Regulations & FAQ's for the show, services and venue. | n/a |
| Exhibitor Listing | Have you completed enhancing your online company listing? Your Online listing is what Consumers will see about your company before attending the show. Please reach out to Jen Kropf if you do not have your unique link. | ASAP |
| Booth Design Guidelines | Information about the different styles and sizes of booths and their set up. | n/a |
Other Important Reading:
OFFICIAL SHOW HOTEL - CALGARY MARRIOTT HOTEL
If booking direct, please ask for the "2025 Calgary Renovation Show" rate or book online HERE!
**Reservation deadline is Dec 17, 2024
Calgary Marriott Downtown
110 9th Avenue S.E.
Calgary, AB T2G 5A6
SHOW INSURANCE
Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to Zoe Watters to keep on file before Jan 3, 2024.
Certificate of Insurance Form - Coming Soon!
We also require that we are on your policy as additional insured:
Marketplace Events LLC
PO Box 70060 Rimrock Plaza PO
Toronto, ON M3J 0H3
EXHIBITOR MOVE IN AND MOVE OUT
Move In Hours: A Voyage Control Booking Email will be sent approximately 4 weeks before the show.
As a reminder, you must set up a profile through Voyage Control and make a booking based on your provided code. Check your email for more information. If you cannot find it please contact your sales rep for details. Click Here for contact information.
“Should I book a move in time even if I only have a few items to unload?”.....Yes! To ensure a smooth and stress-free move in; please book a time at the loading aprons, even if it ‘s just a few items. The BMO Centre will not allow access through the front entrance or side doors.
Move-In Schedule: Check here for the dates that you will be able to book on Voyage Control - COMING SOON!
Move Out Hours:
Sunday, January 12, 2025 7PM - 10PM
Monday, January 13,
2025 8AM - 12PM
Removal or dismantling of exhibits or exhibit materials will NOT be permitted before 6PM on Sunday, January 12, 2025.
The halls are considered a construction zone during these hours. Absolutely no children under the age of 14 are permitted on the show floor during this time.
PARKING
Pre-purchase your parking pass through Calgary Stampede Services - COMING SOON!
Exhibitor parking is currently in any of the gray paid lots. However, this may change.
Updates will be posted here:
An update from Calgary Stampede:
Effective August 1, 2024, Stampede parking will be managed and enforced by Calgary Parking through the ParkPlus system. Exhibitors may order parking access through the exhibitor order portal, 10 days prior to the event start date at a discounted rate. Exhibitors who pre-purchase exhibitor parking will be emailed an event code, for a designated parking lot, prior to event move in to be entered daily, registering your license plate into the ParkPlus pay machine; pre-purchase codes cannot be entered on the Park-Plus App or website and must be entered daily.
After the pre-purchase cut-off, parking can only be paid for by registering your license plate at ParkPlus pay machines located in the parking lots or paying through the ParkPlus app for iPhone or Android.
Due to limited space and the ability to accommodate other events, FREE trailer and oversized vehicle parking is permitted only in lot 25a (620 25th Avenue SE).
Parking is available on a PER vehicle PER day basis.
SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS?
The following are required to fill out sales and sampling applications:
- Any vendor that is selling food or beverage meant for consumption on site
- Any vendor that is sampling any kind of edible product
The following are required to notify Marketplace Events and complete the AHS Vendor Notification Form:
- All perishable items meant for consumption off site
- Spices
- Commercially packaged products i.e. jams, coffee, tea, non-hydrated soups, energy bars, weight loss products
SOCIAL MEDIA
#LetsGetSocial
Share your show pics or your home reno projects with us.
Hashtags: #YYCHomeShow #CalgaryHomeShow #CRS25
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event for 2025
Click Here for the Social Media Marketing Kit - COMING SOON!
TRAFFIC DRIVERS
Request a Promo Code: Offer your Social media followers, clients, friends and family a discounted price on tickets by letting them know your promo code. This will save your followers $4 per ticket. Email Zoe Watters for more information.
Exclusive Advertising Opportunities:
Get a 15% Discount on your Advertising with NextHome. Click here for details.
Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities.
SCAM WARNING
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant.
CLICK HERE for more information.