WELCOME TO THE 2023 CALGARY RENOVATION SHOW EXHIBITOR KIT

THE EXHIBITOR KIT WILL BE FULLY UPDATED 6-8 WEEKS BEFORE THE SHOW

The Exhibitor Kit will not be printed or mailed to you. We're reducing our paper trail by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show.

ATTENTION EXHIBITORS:

There are to be no vehicles allowed on the show floor for show hours without permission from show management.

No children are allowed on the show floor during move in or move out as it is considered a construction zone during these times.

Welcome to the Exhibitor Kit

The Exhibitor Kit will not be printed or mailed to you. We're reducing our carbon footprint by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show.

**Reminder: Electrical is no longer provided with your booth. Please contact Calgary Stampede Event Services to place an order**

Mandatory Forms ButtonExhibitor Listing ButtonExhibitor Badge Button     Parking ButtonFood Samping ButtonFacility FormsMove in and Move out ButtonMarketing Opps ButtonDecorator ButtonShow Hotel ButtonShow Insurance ButtonContact UsQuestionsBooth Awards ButtonScam Alert Button

SHOW FACILITY

Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1

SHOW OFFICE

Room 101 - located outside Halls D and E


**Marketplace Events team is ONLY at this location during the week of the Show: Wednesday, January 12 - Monday, January 17, 2022

SHIPPING & RECEIVING

 

Ensure these things are on your packages Label:

Shipper Name and Cell:

Event Name:

Event Date(s):

Event Venue Name:

Event Manager Name:

Exhibitor Name (if applicable):

Box of (number) of (total shipment):

Click here for complete details

HOW-TO ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING

Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online exhibitor listing or do not receive the link, please email JenK@mpeshows.com.

Need help with your listing?

View the tutorial video and check out the FAQs.

 

 

REQUIRED READING

Mandatory Reading and Forms to Return

Safety RegulationsPlease read the Workplace Health & Safety Bulletin prior to completion of the form.January 3, 2022
Insurance CertificateLiability insurance is required to participate in our shows.January 3, 2022
Contest RequestAny company wishing to hold a prize give-away or contest of any kind at the Show, must complete and submit this form for approval.January 3, 2022

Required Reading

Rules & RegulationsImportant Rules & Regulations for the show and venue.Prior to Move-In
Badge Order FormRequire additional Badges or Tickets?  Complete this form and submit it to Sarah.January 3, 2022
Exhibitor ListingHave you completed enhancing your online company listing? Your Online listing is what Consumers will see about your company before attending the show. Please reach out to Sarah if you do not have your unique link. ASAP
Booth Design GuidelinesInformation about the different styles and sizes of booths and their set up.ASAP
Tips and TricksFrom how to Promote your Company and Services to qualifying attendees.ASAP

Other Important Reading:

Exhibitor Training Manual

CFD - Indoor Event Special Requirements

Show Checklist

FAQ

Directory of Services

 

SHOW INSURANCE

Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to Sarah Carr to keep on file before Jan 3, 2022.

Certificate of insurance form

We also require that we are on your policy as additional insured:
Marketplace Events LLC

PO Box 70060 Rimrock Plaza PO
Toronto, ON M3J 0H3 

   Need Temporary Exhibitor Insurance??

Our partners at Duuo are providing our exhibitors with an exclusive rate on the cost of vendor insurance for the Calgary Renovation Show. Click here to purchase your coverage in just a few clicks!

Calgary Renovation Show - Information Sheet

 


ELECTRICAL | PLUMBING | INTERNET

Click here for the Directory of Services

Calgary Stampede Event Services

2022 Calgary Stampede Online Ordering

2022 Calgary Stampede Order Forms and Terms and Conditions

Deadline for Stampede discount: Jan 4, 2022

Services Available:

  • Signage Hanging
  • Electrical
  • Ceiling Lighting
  • Floor Lighting
  • Plumbing
  • Telecommunications
  • Internet and Computer Rentals
  • Pre-purchased Exhibitor Parking Passes
  • Water Hookups
  • Holding Tank Rental

Other Calgary Stampede Information:

Booth Bites Program 
Menus will be available on site at the Calgary Stampede Order Desk or through the Exhibitor Concierge team who will present on the floor during move-in and for the duration of the event. Payment (credit/debit) will be required when placing the order. 

 

Exhibitors will have to place their orders at least 2 hours before the meal service daily. It will allow time for the kitchen team to prepare their meals, make the packages and make sure that everything is displayed perfectly for when the food is delivered to the exhibitors. 

The Exhibitor Concierge team will provide the delivery of every “lunch box” directly to the exhibitors’ booths. These customized deliveries will be available at 2 different times options for every meal. This will allow exhibitors to take their break at their convenience, according to the hours of operation of the event. 

 

 


 

GES Decorator Services

2022 GES Package

2022 GES ONLINE Ordering

Deadline for GES discount: Jan 3, 2022

Services Available: 

  • Furnishings (tables, chairs, etc.)
  • Carpet & Under Padding
  • Specialty Furnishings
  • GEM Exhibits and Accessories (Booths)
  • Signs and Graphics
  • Plants
  • Installation & Dismantling Labour
  • In-Booth Forklift Service
  • AV Equipment/Services

TRAFFIC DRIVERS

Everything from guest tickets and banner installation, to show guide advertising.

Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will email you 10 free tickets to the show. 

Deadline: January 3, 2022

Follow These Easy Steps:

  1. Right click on button (below) and save
  2. Load image onto your website
  3. Set up hyperlink so jpg image links through to our Ticket Host: https://calgaryrenovationshow.tix123.com/
  4. Email your website link to Sarah Carr and she will send you your etickets.

Web button:

Coming Soon!

Request a Promo Code: Offer your Social media followers a discounted price on tickets by letting them know your promo code.  This will save your followers $4 per ticket.  Email Sarah Carr for more information.

Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities. 

Exclusive Advertising Opportunities:

NextHomeGet a 15% Discount on your Advertising with NextHome. Click here for details. 

EXHIBITOR MOVE-IN AND MOVE-OUT

As a reminder, you must set up a profile through Voyage Control and make a booking based on your Code. Check your email for more information from Marketplace Events by December 15, 2021.

General Information

Move-In Schedule: Check here for the dates that you will be able to book on Voyage Control.

Please contact your sales rep if you need any assistance with booking.

 

No children are permitted on the show floor during move in and move out as it is considered a construction zone during these times.

Move-Out Hours
Sunday, January 16, 2022                   6:05PM - 10PM 
Monday, January 17,2022                    8AM - 2PM


PARKING

Pre-purchase your parking pass through Calgary Stampede Services.

Please see above to the Calgary Stampede online ordering for parking pass purchase.

Stampede Park Parking Map

Due to ongoing construction on the Stampede Grounds, free overnight or extra parking/storage is limited.  There are limited spots in Lot #25A for Trucks/Trailers/Bobcats only.  Extra equipment such as pallets, granite, bricks, gravel piles, can not be left in this lot unless enclosed or on a trailer.  These spots are available on a first come first serve basis.

Exhibitor parking is currently in any of the gray paid lots, with the construction going on at the grounds this may change.  Updates will be posted here.

FOOD SAMPLING

Food Sampling Application

Alberta Health Services Form

Both forms will need to be completed if you are sampling food or drink within your booth. Please fax or email your completed forms to: concessions@calgarystampede.com and email a copy to sarahc@mpeshows.com

CUSTOMS INFORMATION & FORMS

Davidson & Sons are who we partner with for our customs brokerage and event logistics.  
Please click on the links below for any forms you may need.


Transportation & Customs Order Form
Canada Customs Invoice

Official SHOW HOTEL - Hotel Arts

When booking direct, please ask for the "2022 Calgary Renovation Show" rate or Book Online HERE!

Hotel Information Sheet

Reservation deadline is TBC

Hotel Arts 

119 12 Ave SW
Calgary, AB T2R 0G8 
403-266-8283

1-800-661-9378

www.hotelarts.ca

 

EXHIBITOR BADGES

All exhibitors need to display their badge on show days to gain admittance to the show floor. 

Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below)  with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Exhibitor Help Desk during or before the show to receive their badge.

Please note that badges do not display exhibitor or company names on them but are dicut in the size of a standard business card for you to insert.

100 square feet=6 free badges
200 square feet=8 free badges
300 square feet=10 free badges
400 square feet=12 free badges
Each additional 100 square feet gets an additional 2 badges.

If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Order Form before January 7, 2022 and we will have them ready for you at check in.

DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc. 

BOOTH AWARDS & TIPS!

Each year, the Calgary Renovation Show awards five exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.

Nailed it!Regardless of size, this booth has just overall nailed it at the show and leading up to! 
Best Large Space
This award goes out to the best booth that is 400 square feet or larger.
Best Medium Space
This award goes out to the best booth that is 200 - 399 square feet.
Best Small Space
This award goes out to the best booth that is 100 - 199 square feet.
Social Savvy

This award goes out to the exhibitor who is active in promoting the show and their involvement in the show.


Things we look for:

• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc 
• Full floor covering (no subfloor, concrete or terracover exposed) and quality of floor covering 
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design

Booth & Exhibiting Tips
Booth Design Guidelines

EXHIBITOR WARNING

We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Event-Fair (formerly Expo-Guide & FAIR Guide), Exhibition Housing Services, Trade Show & Events Specialists selling attendee lists, Global Travel Partners - are reaching out to our exhibitors offering sponsorship items in exchange for (exhibiting) company information and/or banking/credit card information. These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information. 

We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant

CONTACT US TODAY!

Casey Matulic, Assistant Show Manager (Companies A-C & #'s)
CaseyM@mpeshows.com  1.866.941.0673 ext 204 | 403.542.1649

Jesyka Chorney, Exhibit Sales Consultant (Companies D-N)
JesykaC@mpeshows.com  1.866.941.0673 ext 263 | 587.323.6120

Alex Black, Sr. Exhibit Sales Consultant (Companies O-Z)
AlexB@mpeshows.com  1.866.941.0673 ext 213 | 587.323.6101

Sarah Carr, Operations Manager
SarahC@mpeshows.com 1.866.941.0673 ext. 212 | 587.323.6117